How to organize your conference call > Pre-plan. Write a brief outline of what you would like to cover and in which order the conference call should be done. Make the conference call both positive and interesting. > Determine approximate length of conference call. > Select time/date that is convenient for participants. > Notify all parties by phone or email the time and date of the conference. Give ample notice, if possible. > Set a specific weekly or monthly time if possible. Once the conference has started > Start conference by taking roll call. > Ask everyone to place their handset on mute unless they are speaking. > Ask participants to try and limit their speaking to less than 3 minutes. > Ask everyone to hold his or her questions till a specified time, when the floor will be open. > Everyone who speaks should introduce himself or herself before speaking. > Begin with agenda and how long you anticipate the call to be. > Begin your conference and remember YOU are the coordinator of this conference. > Be sure to schedule your next conference before ending the call. > Adjourn.